Records Management System Essay Example | Topics and Well Written Essays - 3000 words

Records Management System - Essay Example This study outlines that the best source of information about the benefits and pitfalls of database management and the manner in which it can be successfully implemented is through the wisdom gleaned from the efforts of other corporations in this area. Moreover, another aspect that arise sin connection with the generation and maintenance of records of data is the ethical aspects, since records helps to keep track of the activities of individuals in the firm and helps to introduce higher levels of accountability and good governance within a firm. Destruction of such data that traces a person’s activity could give rise to issues of ethics, since fraudulent activity may be masked by destruction of documents. Therefore it is vital that data be preserved. However with the constraints of space, it is also necessary to seek those kinds of measures and methods that will help in the maximum efficiency in utilization of space for storage while also ensuring that data is protected and re mains accessible. Significant findings presented in this report are the link between corporate governance and data/records management. Furthermore, there is a need to streamline and reduce the generation of paper documents and to seek alternative methods of offline storage such as microfiche or other devices where large volumes of data can be compressed and stored in small spaces. Another important aspect that is highlighted in this report is the need or accuracy in data generation, since wrong data could prove harmful to an organization and also result in colossal wastes of effort, time and money.